HCM Data Migration Readiness Assessment

The Providence Technology Solutions Data Migration Readiness Assessment delivers a detailed data management plan complete with resource requirements, timelines, legacy system data dictionary, data extraction analysis, data mappings and risk identification and mitigation strategies.  Below is an example of an assessment outline.

 

Step 1 – Project Kickoff Workshop:

  • Client and Providence:
  • Scope exercise, assign roles and commence first round of activities.
  • Identify sources and data entities to move, discuss target system requirements.
  • Identify in-house stakeholders to participate in the assessment and migration.
  • Determine (3) to (5) representative employee records that cover all use cases.

Step 2 – Data Extraction Analysis:

  • Flat-file data, metadata and documentation made available for each source entity identified.

Step 3 – Test Data Validation:

  • Extraction process, tools, security transmission and profiling techniques.
  • Content, structure, semantics, quality and relationships of source data elements.
  • Data and risks to cleanliness and access to the chosen test data elements.

Step 4 – Create Legacy System Data Dictionary:

 

  • Analyze source data elements/entities structure, relationships and use within legacy system.
  • Determine critical structural differences and definitions between source and target entities.
  • Create high-level mapping and transformation requirements including; merging, aggregating, joining and de-duplication and identify any associated risks.

Step 5 – Data Element/Entity and Attribute Mapping:

  • Examine attributes of source and target elements/entities.
  • Establish mapping and transformation rules to ensure source data meets target requirements.

Step 6 – Findings and Recommendations Report - Presented by Providence:

  • Executive summary and business value analysis.
  • Legacy data dictionary and mapping documents.
  • Detailed migration plan with data elements/entities, resource needs and timeline(s).
  • Risk identification and mitigation strategies to execute prior to full data migration.
  • Recommendation(s) for archival of initial and historical data not being migrated.
  • Examine attributes of source and target elements/entities.
  • Establish mapping and transformation rules to ensure source data meets target requirements.
  • Analyze source data elements/entities structure, relationships and use within legacy system.
  • Determine critical structural differences and definitions between source and target entities.
  • Create high-level mapping and transformation requirements including; merging, aggregating, joining and de-duplication and identify any associated risks.

In addition to our Data Migration Readiness Assessment, we offer services to also assist with your Data Migration needs and offer a Data Cleanliness Program.  For additional information on our Data Service, please click here.  

Providence Data Migration Xpert Package, a turnkey solution that removes the burden for clients to timely and accurately migrate complex HCM data from their legacy source systems into their new target HCM solution. 

Providence’s extensive practical HCM implementation experience across a diverse set of vendors and clients along with our world-class data management expertise and our HCM Xpert Series software tools enables us to complete HCM data migrations faster, more accurately and at a lower cost.

Questions? Contact our experienced human resource consultants online, email info@theptsteam.com or call 904.719.8264 today.